Access to Electronic Records

The University of California’s Electronic Communications Policy ( governs when and how the University may access an employee’s electronic records, emails, and other data.  UC Davis’ Campus Policy 310-24, Electronic Communications – Privacy and Access (, describes the campus-specific procedure that must be followed to access that data.  

The Campus Privacy Office reviews all access requests.   If you would like to submit a request for electronic records, complete the following forms and submit to the Privacy Office for review:

  1. Access with Consent Form (
  2. Access without Consent Form* (

*Before submitting an Access without Consent Form, a reasonable effort should be made to first seek Access with Consent.  If no effort was made, the Access Without Consent request should describe why Access with Consent was not feasible.