The University of California’s Electronic Communications Policy (https://policy.ucop.edu/doc/7000470/ElectronicCommunications) governs when and how the University may access an employee’s electronic records, emails, and other data.  UC Davis’ Campus Policy 310-24, Electronic Communications – Privacy and Access (https://ucdavispolicy.ellucid.com/documents/view/361/active), describes the campus-specific procedure that must be followed to access that data.  

The Campus Privacy Office reviews all access requests.   If you would like to submit a request for electronic records, complete the following forms and submit to the Privacy Office for review:

1. Access with Consent Form (https://privacy.ucdavis.edu/sites/g/files/dgvnsk1756/files/inline-files/AccessConsent.pdf)
2. Access without Consent Form* (https://privacy.ucdavis.edu/sites/g/files/dgvnsk1756/files/inline-files/AccessWOConsent.pdf)

*Before submitting an Access without Consent Form, a reasonable effort should be made to first seek Access with Consent.  If no effort was made, the Access Without Consent request should describe why Access with Consent was not feasible.